Office of Substance Abuse Treatments Services (OSATS) formerly known as DARS is undergoing major budget reductions. State Restriction of Appointments (SROA) and layoff notices have been sent out to impacted Parole Agent II Specialists in affected counties. Notices have also gone out to some DAPO, BPH, and Adult Program PA II Specialists in those same counties. The number of notices is approximately 137 PA II’s and 3 PSA’s. There are discrepancies within these lists. Some agents that received layoff notices are not on the SROA list. Conversely, some parole agents listed on the SROA list did not receive notices. There are problems with inaccurate locations for OSATS agents. Getting an accurate SROA list with correct work sites and seniority points must be the first process.

The notice that CCPOA received for negotiations purposes was from OSATS, so that division is doing the negotiations. DAPO will undoubtedly be absorbing most of the displaced staff from OSATS. I would like DAPO to have a representative on management’s side of this table so we can realistically discuss the full implications and possible resolutions. DPA and OSATS have determined that layoffs will be by county. There are 13 counties affected. CCPOA/PAAC has not had any input on this issue and we do not yet know the full impact of this type of “county layoffs”.

In the midst of all of the reduction in positions, OSATS will be hiring 11 new PA I’s as transportation agents. They will transport parolees to community based ICDTP programs. The plan is to have them drive vans capable of holding 8 parolees at a time. There will also be approximately 8 PSA’s attached to this program. CCPOA/PAAC should have been notified regarding these new positions, but we have not received any as of this date.

We have been trying to meet with OSATS managers to get information and work on issues, as they arise. We have not had much success in that pursuit. There is speculation that PA II positions lost in the budget cuts may be transferred to PSA positions, with them doing the functions previously done by parole agents. There is a continuing influx of PSA positions statewide. No division has made a solid commitment on training for this classification. It is less expensive to utilize PSA’a in as many places as possible, including in prisons and in the communities. It is a disservice to these employees to not provide adequate training for them, so that they can carry out the tasks that they are being assigned to perform.

The PSA classification has been largely ignored in the MOU. Management is able to use this classification with unlimited restrictions. Work schedules, work loads, etc. have no restrictions. PSA’s can be directed to do whatever management dictates. As we discuss contracts in the future, this classification needs to get the protection of MOU language to allow them to have designated rights and restrictions in their positions.

There is again a hard freeze on lateral transfers and promotions until the layoffs/SROA moves are completed. There will always be exemptions if they can be reasonably articulated. All moves since May 21, 2009, have been limited term positions. These are vacancies for the purpose of layoffs/SROA moves.

Hardship transfers continue to be considered, despite the freezes. There is a policy in place with DAPO. We have recently encountered a request that crosses CDCR divisions/hiring authorities and we have had to adapt the process so agents with serious hardships can still be considered. If you work within a DAPO region, your regional administrator will make a recommendation. The DAPO Director then makes the ultimate decision in that division.

There are continuing problems with GPS caseloads. There are no (negotiated) specifications. There are significant inconsistencies throughout the state on how GPS caseloads are being monitored. Management of caseloads that exceed the matrix cap varies throughout the state. There is no consistent process regarding distribution of overtime. I expected to be negotiating these caseloads specs. Everything appears to now be on hold with the impending change to parole caseloads. There has been recent scrutiny of these caseloads with press coverage of cases that stay in the news.

We are also dealing with a Region III issue where agents are being required to adjust their schedules to work on Halloween. They had previously been paid overtime when they worked this night event. They are now being instructed to adjust their schedules, which were previously approved, and are now being required to work that Saturday night for straight time. Other regions are also having teams work that Saturday. Some agents have volunteered to work and others being paid overtime. This is not a normal caseload requirement for GPS agents. If you are required to participate and as result cannot complete your requisite specs, request overtime in writing and let your supervisor know that you will not be able to complete all of your tasks.

The parole reform task force began meeting on 10/13/09. Employees from different classifications comprise the group and are discussing parole supervision/workload in anticipation of a reduction in caseloads to 45:1. There are other aspects of parole reform that include removal of low-end offenders from supervision and re-entry courts.

We continue to have problems with the apprenticeship program. Although management holds parole agents accountable for the program requirements, it does not appear that CDCR is complying with the obligations of the apprenticeship program. CCPOA is pursuing this issue to resolve the conflict. If you are having problems with the apprenticeship program, contact your local representatives.

Based on reduced parolee populations, parole units have been closing in Region II, III and IV. In all instances to date, management has been utilizing inverse seniority to move agents to other units. Requests for volunteers should be the first process in moving staff to other units/complexes.

It is very important that you are aware of your right to a representative during an investigation, whether you are the subject of the investigation or a witness. If you are involved in a use of force incident and required to complete an incident report, you should contact a CCPOA attorney for representation. I am working with CCPOA to ensure that there is a quick response in the event of a use of force or shooting incident. This is extremely important for rural areas and after hours. There are cards for CCPOA attorney contacts for these situations. Call and I can mail them to your units if you do not have them. Keep these numbers in your badge case for emergencies.

Dan Lindsay 916-425-8466
Northern California

Shelley Lytle 559-250-2862 Cell 559-277-2866 Home
Central Valley

Rudy Jenson 951-313-0114 Cell 626-334-9418 Home
Southern California

You may call any of these numbers. If you do not initially get an answer, call your local rep for assistance in getting an attorney immediately. DO NOT make statements to your representatives since confidentiality does not exist with them. Also, DO NOT make statements (other than a public information statement per policy) to your supervisors or trauma team members without talking to your attorney first. KNOW YOUR RIGHTS!

We completed negotiations on a change of programs for CCCMS and EOP parolees. Contracts have been signed with private vendors in various cities. It appears to be a privatization of mental health services, with some overlap with POC. The programs are funded through AB 900 money. There are limited slots in each location for parolees.

We recently had a lateral hire from Sergeant to a PA I position. The job requirement was that the applicant had to be a journey level PA I and have completed the apprenticeship program. The hire was done as a T&D. All previous T&D hires to Parole Agent I positions required completion of the academy (per penal code) and apprenticeship program. This is not the only hiring irregularity we have seen. Human Resources may have initially sanctioned it, although I do not know how this had been allowed, I recently received information that this was an error and will be rectified. Let us know if you believe inappropriate hires occur.

A number of home storage permits were ultimately removed from agents and PSA’s. If you are being required to use your personal vehicle, contact me with the specific information. If you have the option of utilizing a pool car, but you have problems getting one, contact me. We are continuing to work on individual issues regarding lost home storage permits.

Policy is being written and management has been meeting on forming the new PAL teams. They were originally going to be integrated with the PACT agents. We now do not know if all PACT agents will be assigned to the PAL teams.One team will be started in each region. They will be required to go the Office of Correctional Safety (OCS) academy.

PVDMI training has been previously completed. I recently received a copy of a memo indicating that there is a four-hour block of PVDMI refresher training. DAPO already exceeds the mandated hours of training previously negotiated. If you are required to complete additional training and your points exceed 154, you need to request overtime to complete your workload specs if needed. If you are denied overtime and cannot get your work done, document that in an email to your supervisor and send a copy to your local reps and me.

Remember, if you want to get in on the CCPOA conference calls and you are not being notified when they occur, you must call Rob at CCPOA (800-821-6443). CCPOA will have a conference call within the next few weeks.

Job Steward training will be held in southern California.

OCTOBER 22, 2009
Homewood Suites
23000 W. Ave I
Lancaster, CA 93536

Contact the CCPOA Southern Office at 800-221-7397 to sign up for the training. Training is from 8:30 AM – 5:00 PM and must be scheduled on your own time.

The next PAAC General Membership meeting will be held:

October 24, 2009
Holiday Inn, 300 J Street
Sacramento, CA 95815

We will discuss parole reform, status of layoffs/SROA moves, furloughs, GPS caseloads and other topics.

Email me if you have questions, concerns or suggestions on any of these or other issues. If you called me previously and I did not get back to you, please call me again. Sometimes I cannot get the message because of bad reception or I just get behind. PLEASE call again.