MOU Section 19.06 Parole Agent Requested Transfers (PART) occurred once that we know of in Regions II, III and IV. As of this date, Region I has not done any PART moves. We are trying to get information to determine how the process has been utilized to date. Despite written requests for the information relative to the PART lists and moves done in each region, I have not received any information.

Reintegration model (53-1 caseloads) negotiations occurred on November 3. They were brief and ended so the management team could determine if Labor Relations or Department of Personal Administration (DPA) would do the negotiations. These negotiations are the result of a PERB Unfair filed after main table negotiations did not allow for this topic to be discussed. Team members are: Shawn Wilson, William Jones, Gilbert Gil, Todd Gillam and me. There were 20 units scheduled to begin the 53-1 caseloads on November 1st. The original reintegration model four pilot programs were 48-1 caseloads. Training is still occurring throughout the state. Management has indicated that they will add 20 units every six months. We have not negotiated this change in workload and are scheduled to resume meetings on December 13th with DPA.

PA II Conversion negotiations concluded with an agreement on November 10, 2011. Team members have included: Darren Emery, Paul Price, Derrick Ross, William Charette, Kim Lopez, Todd Gillam and me. At the last table, management reiterated that conversions can only be done on current vacancies. Therefore, it is unknown why the meetings were held in each region asking existing PA II specialists if they were willing to convert their existing positions. With the hiring freeze in place, all promotions are on hold. We anticipated that hiring may resume in February.

The VPOS job advertisements are advertising counties and not the vacancies for PA II Supervisor. I will be contacting management to ascertain why there are blank advertisements, which makes it difficult for applicants to know what positions are available.

We have talked to numerous agents in all four regions who are acting as PA II’s and PA IIIs and not getting out of class pay, pursuant to MOU Section 9.07. We will be discussing the best way to pursue this. We may file a grievance in each region, or simply file a statewide grievance. If you are aware of this happening in your area contact your PAAC representatives.

Negotiations for the Division of Rehabilitative Programs (DRP)/DAPO merger continued on November 28th. This is the previous OSATS division. BU 6 staff should not move until negotiations are completed and work should not be done across hiring authority lines. Agents from OSATS should not be doing DAPO work and vice versa. I received a copy of a Region IV DAPO OD schedule with OSATS agents assigned coverage. This should not be happening. Let me know if this is occurring anywhere in the state.

OT Policy 08-08 seems to be disregarded by many units in the state. It is important that if you need overtime, you request via email for a paper trail. If OT is not approved, send a second email noting that you will not be able to meet your caseload specs and put it in your files for future reference. It is unfortunate that many supervisors and district administrators think it is appropriate to waive specs on these cases to avoid paying overtime. This lessens the importance of parole supervision.

The change in processing 3056 PC holds and removal of holds is causing additional work and confusion for staff. This work increase for PA II’s has not been negotiated. We have a negotiation table on December 1st for AB 109 and will have discussion on this issue. There appears to be an increase in NIC hearings, since jails are either not allowing 3056 PC bookings or parolees are released before they have a revocation hearing. This and other aspects of AB 109 are causing additional work for agents. Please contact the negotiation team member from your region or your PAAC representatives to provide all workload issues associated with AB 109. Team members are Matt Hill, Ed Stinnett, John Bostick, Karen Cox and me.

There are continued reports of agents working the reception area in the parole offices. That is BU 4 work and not appropriate for peace officers. Please call your local PAAC reps and let them know all locations where this is occurring and we will be pursuing this problem.

DAPO management has been preparing an 830.2 PC survey to provide information to agents about the implications of this proposed change in peace officer status. The survey will be voluntary and ask agents if they want to have this change. It should be going out soon, so please watch for it and read the document.

GPS Pilot Programs for point pattern analysis in San Bernardino and Fresno have been cancelled. CCPOA received a notice to cancel those two units and expand to four new units. However, we have been told that those negotiations will not move forward and it appears that management wants to roll the program out statewide. We are waiting to get the information compiled to assess the program before we return to the table. It involves conducting a daily point pattern analysis on active and passive cases.

CPAT agents have completed the training with the taser guns and that is now available to them as part of their equipment.

HC PALS should be based on CSRA risk scores. If cases are CS PALS and have a risk score of 5, agents should take those cases to their supervisors for review.

The HRSO Containment Model notice was received by CCPOA and we had one day of negotiations this year, with no resolution. It was supposed to be recalled. However, it has not been recalled and parts of that policy have been implemented. CCPOA will be filing a 27.01 MOU grievance on this policy.

We have received a notice to negotiate a duty statement change for PACT agents. Many of the changes have already occurred. This is a violation of 27.01 of the MOU and we will be filing on that process. PACT has been suspended in Region III and significantly reduced in many areas. It is unclear what the direction of the department in relation to this job function.

I will be updating the job steward list on this web site soon. If you are interested in getting Job Steward training, send me an email. Sacramento has job steward training scheduled on December 14th. I will try to get Job Steward training scheduled in the San Diego area soon. If you are a job steward and not on the list, please let me know.

The DJJ agents will graduate from the parole agent academy on December 16th. Some agents will be returning to their juvenile caseloads, while others will be coming directly to adult caseloads. FTO agents should be activated for this graduating class. The second academy will begin January 9th.

Do more, know more. Tough times should bring more involvement, not less. We now have a contract and we need to work together to ensure that management is following it. There is strength in standing together to protect our profession and the integrity of the MOU.

The next PAAC General Membership Meeting will be December 3, 2011 in San Diego at:

Hyatt Regency Mission Bay
1441 Quivira Road
San Diego, CA 92109
619-224-1234

With the start of Realignment on October 1st, we still have many unresolved issues. The two days of negotiations were not successful in dealing with many of the concerns and unanswered questions, so we will have to resume negotiations in the near future. The inability to book parole violators, early releases of parolees from county jails without notice, and errors in placement of inmates into county supervision are just some of the problems. Please continue to report problems to your local reps and team members so we can monitor the problems and issues. Team members are: Ed Stinnett, John Bostick, Karen Cox, Todd Gillam and I. We need to know if there are significant increases in releases prior to revocation and/or released before imposed revocation period is served. Any extra work or other problems incurred as a result of this process should be documented.

Parole Agent Requested Transfers (PART) are occurring in the regions. We are trying to get information to determine how the process is working, but have not been able to get complete data. Region I is the only region as of this date that has not done PART moves, but we have received the list of those requesting moves and the vacancy list. Region II and IV have done moves and we are trying to compile all the information so the local reps can be assured the moves are being done pursuant to the MOU. I am trying to ensure transparency in this process, but hitting some obstacles in getting management to provide comprehensive information to the local PAAC representatives.

Reintegration model negotiations will occur on November 3 & 4. Team members are: Shawn Wilson, William Jones, Gilbert Gil, Todd Gillam and me. There are 20 units scheduled to begin the 53-1 on November 1st. Training is still occurring throughout the state. Management has indicated that they will add 20 units every six months.

DJJ agents began the academy October 3rd. The next academy is scheduled for January 9th. Some of the agents that are graduating from the first academy will go directly to adult caseloads, while others will return to their juvenile caseloads until their cases are completely gone.

The Sideletter for voluntary transfers for Correctional Officers that CCPOA recently negotiated does not apply to parole agents. The opportunities that are currently available for BU 6 members in institutions are occurring in intervals. I hope there will be vacancies remaining when our agents are impacted and facing layoffs/moves. Chuck Alexander has stated that DPA has contacted CCPOA to discuss impact of AB 109/position reductions for parole agents and he will be meeting with them.

Point Pattern Analysis was a pilot program in Fresno and San Bernardino. It was cancelled this month and there are four new GPS locations scheduled to begin this process. Negotiations were not completed and we are waiting to reschedule in November to conclude the revised pilot programs. We were supposed to get information from the original pilot locations and that has not yet been provided to us. It is still unclear why they are excluding the two original units from the continuing pilot program. Usually, pilots just expand and continue with the original participants.

We concluded negotiations for the Alternative Custody Program (ACP) on October 12, 2011. Team members were Mireya Audet, Medra Pattillo, Ernie LeVario and me. There are minimal participants at this time, but management expects to see an increase in these numbers. Since there was only one ACP participant at the time of negotiations, we don’t know the full workload impact. The table is closed, but we can reopen if there are changes or new work identified.

Negotiations for the OSATS/DAPO merger have again been delayed. BU 6 staff should not move until negotiations are completed. OSATS agents should not be doing DAPO work and vice versa. I received a copy of a Region IV DAPO OD schedule with OSATS agents assigned coverage. This should not be happening. Let me know if this is occurring elsewhere in the state.

Parole Agent II Conversion negotiations again could not be successfully closed. There was a conflict on information received at the most recent table, so we will have to continue negotiations in November. DAPO will not move forward with implementation of this conversion until we conclude the table. Meetings have been held throughout the state with management asking existing PA II AUS and specialists if they were willing to convert their positions. This has not been a part of the negotiations and we do not know what will happen with these positions. We currently are only negotiating vacant PA II AUS positions.

SROA notices are being distributed. I know the numbers are large and there are many unknowns. Unfortunately, after the conference call on October 27, there was no clear sense of when we will start seeing an impact or how the reduced staffing will impact us.

The next PAAC General Membership Meeting will be December 3, 2011 in San Diego at:

Hyatt Regency Mission Bay
1441 Quivira Road
San Diego, CA 92109
619-224-1234

Six Month Discharge Reviews were moving forward. After legal review, it was determined that the six-month discharges would be done only on parolees released after October 1, 2011. Therefore, April 1, 2012, will be the future date for bulk discharges at six-month intervals.

AB 109 realignment begins October 1st. Everyone should have received training on realignment. We still anticipate many issues that will have to be resolved on a case-by-case basis. We have already started to see a significant reduction in pre-paroles and parole violators will no longer be returned to state prison. Parolees will do all their violation time in local jails, with a maximum return to custody period of 90 days.

Parole Agent Requested Transfers (PART) are basically non-existent. I recently participated in a conference call with all four regions and Margarita Perez. I will be requesting the PART lists and moves that have been done, which they indicated they are willing to provide. Recently PART transfer requests have been exceeding the 30-day requirement for processing. This delay significantly impacts those who are trying to participate in the process. A statewide grievance will be filed to address the problem of the state not adhering to MOU Section 19.06.

A PERB Unfair Labor Practice was previously settled regarding the Workload section of the old MOU (19.06). The settlement included an agreement to meet on the workload in November of 2011. I will be following through with the CCPOA attorney to ensure that management adheres to this agreement.

We were recently given notice regarding expansion of the four units involved in the Pilot Programs. Those programs were 48-1 and the new notice is for caseloads of 53-1. There will be units in each region converting to this program every six months. Agents in the existing pilot programs will be training next week. This will allow them to train the agents on the processes for these programs.

We continue to receive reports of increased Officer of the Day (OD) functions in units and grievances have been filed in Region III. With the workload increase from 48-1 to 53-1 we are trying to find duties that can be reduced to accommodate the increased caseload work duties. We hope to resolve this issue and address an excess of OD’s in units.

Numerous Community Correctional Facilities (CCF’s) are closing. The Correctional Counselors and PSA’s working at these locations are members of PAAC; therefore, the impact must be negotiated prior to the closures.

There are continued reports of agents having to answer the phones and act as receptionists (support staff) in units throughout the state. Everyone is short staffed, but to utilize peace officers to do BU 4 duties is not a good use of state resources. Management needs to resolve staff shortages and find solutions without having parole agents do this work. We have a grievance pending and I have contacted Bargaining Unit 4 regarding us doing their work. As we continue to resolve this, please contact your local representative if you are being required to do work that is outside of your duties.

DJJ/DAPO Merger negotiations were concluded on September 27, 2011. DJJ agents will begin attending the academy October 3rd and the transition will continue until 2014, when DJJ field parole will no longer exist.

There is a DAPO Parole Agent Academy scheduled to begin on October 3rd with 34 participants. The majority are DJJ agents that are transferring to DAPO effective that date. A second academy will begin on January 9, 2012. Agents will participate in the FTO program at some point during this transition. Many issues were not completely resolved following the negotiations and will continue to be addressed as this transition moves forward. Upon completion of the academy, DJJ agents will be in the same classification as DAPO parole agents for any future layoffs pursuant to AB 109 reductions.

Point Pattern Analysis is a pilot program in Fresno and San Bernardino. DAPO is planning to expand this program to two additional GPS units in Region II and III. As of this date, the units have not yet been identified. Negotiations are scheduled for October 14 to address workload impact and the expansion of this program.

We have negotiations for the Alternative Custody Program (ACP) on October 12, 2011. The first release statewide was in Ceres this week. The actual number of eligible inmates is unknown, but we anticipate resolving workload impact at this table.

Negotiations for the OSATS/DAPO merger will resume on October 13th. We have agreed to let the staff from OSATS come over to DAPO prior to negotiations. However, there will not be any physical change in reporting locations for any BU 6 staff associated with this merger until completion of negotiations.

Parole Agent II Conversion negotiations will resume on October 6, 2011. Once negotiations conclude, DAPO will move forward with implementing this conversion. Meetings have been held throughout the state with management asking existing PA II AUS if they were willing to convert their positions. This has not been a part of the negotiations and we do not know what will happen with these positions. We have only been negotiating vacant PA II AUS positions.

It is anticipated that SROA notices will be distributed before the end of the year. This is going to be an ongoing process as AB 109 evolves. Contact your local representatives for assistance in this matter.

The next PAAC General Membership Meeting will be December 3, 2011 in San Diego at:

Hyatt Regency Mission Bay
1441 Quivira Road
San Diego, CA 92109
619-224-1234

Things are moving fast and furious right now and it is difficult to stay on top of all of the changes that are occurring. We have over ten open negotiation tables/notices with notices continuing to be received. We are trying to get the most immediate ones on the calendar. Some changes are occurring without notice or negotiation and we will file PERB Unfair Labor Practices on these.

Six Month Discharges are now required for certain parolees as part of AB 109, which is beginning on October 1st. CCPOA was not given notice and therefore, we have not negotiated this change in workload. Margarita Perez has assured me that overtime will be available, if needed, pursuant to Policy #08-08. Even if your points are low, document the work during the month of September and request overtime if you need it. Region III agents have told me that their supervisors have offered 30 minutes for each discharge review. This is good if 30 minutes is what is needed to complete the work. However, it is actual time worked, not time offered. If you can do a discharge review in 15 minutes, that is what you need. If an hour is needed, that is what you should be compensated. If you follow the Discharge Policy #09-03, there is significant work associated with producing a discharge review. It is imperative that agents review cases and make appropriate recommendations. It is important to take adequate time to evaluate the case thoroughly.

Based on conversations with Margarita Perez, AB 109 training will be completed in September. CCPOA should be receiving a notice this week and a table should be scheduled soon to ensure that negotiations occur before the process is implemented. A review of the planned document shows that significant work changes are a part of this process. Training may start before negotiations based on the October 1st implementation date.

Parole Agent Requested Transfer (PART) was slated to begin on August 16, 2011. I have heard that some regions have made PART moves, but I do not have any specific information. Lindon Lewis stated that PAAC does not get to know the moves and/or participate in the process, as we previously have done with EOTs. We were told management would reconcile the process in a year to advise of the moves. This allows each region to make moves (or not) and not let the union know. This leads me to believe that MOU Section 19.06 PART is already being violated and a class action grievance will be filed next week. I have tried to resolve this with DAPO management, but have not been successful. Some agents in Region III have been prohibited from participating in PART because they work in a district with a vacancy rate that exceeds 10%. However, when we ask for vacancies in that region, we are told that none exist.

Transports with one person continue because it appears management does not want to pay overtime. If you are required to pickup parolees and you believe it is a two-person transport, follow up with an email to your supervisor, parole administrator and PAAC representative. I continue to hear situations that place agents in harms way. Hopefully, no harm will come to anyone before this is resolved.

Numerous recent Internal Affairs Investigations are based on Anti Narcotic Testing (ANT) discrepancies. There are notable problems with the chain of evidence between the offices and the contract vendor. Make sure you check for the results of all ANTs that you document in your ROS notes. That includes negative and positive results. Outside agencies have been looking into these issues so if you have problems with the agency that contract with CDCR for drug testing, document the issues with your PAAC representatives.

PA I Field Training Officers (FTO) have ceased to exist since there are no academies. Several of the FTO PA II Supervisors have continued to work with agents in the field in circumstances that require additional training. The FTO policy was recently modified

If you have a Facebook page, be aware that Internal Affairs investigations may result if it is determined that something on that site is improper. Even if you have a restricted page, “friends” have released info/pictures to DAPO management that have resulted in investigations. Review your page and delete pictures/information that could compromise your job.

The Southern Youth Reception Center and Clinic (SYRCC) layoff plan was submitted to the union. SROA notices have been sent to Parole Agent I’s in Los Angeles as part of this layoff notice. The full impact to DAPO agents will not be known until placements are made in the next few months. Only employees that have DAPO Parole Agent history can bump a PA I.

The first DAPO Parole Agent I to lose his position as a result of HQ reductions is in Sacramento. We are trying to mitigate this and find a place for him to utilize his re-employment rights. The agent was placed at a DJJ facility effective October 1st. This is more frustrating since we know there are vacancies in the county.

Negotiations for the Parole Agent II conversion from specialist to supervisor have still not concluded. I met with labor and management after the last table to clarify the issues. We are getting information we requested, so we can return to the table. Each region is holding meetings with all of their PA II Specialist to ask if they are willing to voluntarily convert to a PA II Supervisor. Region IV had a meeting last week and the other regions are scheduling them for September.

Point Pattern Analysis was a pilot program in Fresno and San Bernardino. Fresno completed the first 30 days and we should be meeting again to negotiate the impact of the program to determine if it will be rolled out to other units. San Bernardino stopped the program almost immediately after it started because of problems with the program. It is scheduled to resume September 1st after the vendor made some adjustments to the program.

The Alternative Custody Program (ACP) is scheduled for implementation in September 19, 2011. The union has not received a notice.

The next PAAC General Membership Meeting will be September 17, 2011 in Fresno at:
Fresno Deputy Sheriff’s Association
1360 Van Ness Avenue
Fresno, California 93721

Negotiations for the “Spring 2011 Headquarters Reduction” are still open. We will meet again on August 11th. There are Placement Meetings scheduled this week in Sacramento for impacted staff to select their position location preferences in the event they lose their current job. The actual number of impacted BU 6 staff has been significantly reduced from what we originally were told. This has been a very complicated process, even though only a small number of employees are actually impacted. This reduction plan is only affecting Sacramento County staff. This is very unsettling with the potential of large statewide employee reductions looming in 2012 or sooner.

There has been a serious increase in Internal Affairs investigations relative to Anti Narcotic Testing (ANT) issues. During each investigation we have discovered questionable practices in the handling of evidence in each office’s procedures and the pickup process of the contract laboratory. I have contacted the Director of DAPO to discuss this situation. I am requesting that the department check to ensure appropriate chain of evidence processes are done consistently to ensure that agents are not investigated for activities that are beyond their control.

Peace Officer Bill of Rights (POBR) violations continue in DAPO. Your supervisors should be providing you copies of any work related deficiencies or adverse comments that they place in your supervisory file, no matter how informal that documentation. You should request, via email, to review your supervisory file in any format: handwritten, on computer, audiotape, etc. Once you see what is contained in the file, send a subsequent email documenting those items. A performance evaluation or any type of documentation regarding performance should never surprise you.

Copies of the recently ratified MOU should be available to members in August. Grievances now have the power of a signed contract to enforce violations. Seniority overtime, work schedules and PART contract violations have already been documented. Please take the time to write a grievance if violations of the MOU occur and you are unable to get issues resolved informally. If you need assistance, contact your local PAAC representative.

We met on June 22nd and 23rd to negotiate the Parole Agent II conversion. We have not made any significant progress and the team will be returning to continue negotiations on August 5th. My team members are Todd Gillam, William Charette, Paul Price, Derrick Ross, and Darren Emery. Contact any of us for updates or concerns. Now that the PA II Supervisory test results have been released, DAPO may be moving forward (when they resume hiring) to utilize that classification.

During a Parole Planning and Placement (PPP) conference call, management stated that the PA II Specialists in PPP would also be converting to PA II Supervisors, but we have not yet had a notice for that change.

We concluded negotiations for the inmate and parolee Appeal Process (Form 22) July 13th. If you are involved in this process and not sure how it works, there should be a short DVD in each complex for you to review. A training document was also sent out to each unit. Each region has an appeal coordinator at their respective HQ who can assist you with the process.

AB 109 has been funded and the counties are moving forward to begin supervising non-serious and non-violent offenders released from prison beginning October 1st. Division of Adult Institution Director, Terri McDonald, and Legislation Assistant Secretary, Darby Kernan Thomas, provided a presentation to the CCPOA Executive Council and me on July 28th. The presentation was an overview of the AB 109 process. There seems to be more questions than answers and the transition may be problematic. There will be no new Non Revocable Parolees after October 1st, since the counties will supervise the low-end offenders.

A letter was sent out from the Division of Human Resources to verify all employees’ seniority scores. Based on numerous problems we have already experienced with current layoff plans and future layoff notices pending, this process may help correct seniority scores prior to other layoff plans beginning. Be sure to follow through and respond to the letter if there are errors. I hear of incorrect scores and wrong social security numbers. Take the time to review the information. The scores are as of 4/1/11.

DAPO is still planning to post recorded statements, on a webinar, to update employees on projected staff reductions in CDCR relative to AB 109. The numbers are based on projections and are not definitive. Use the information cautiously. We are continuing to try to get information for the membership to help them assess the impact of the proposed reductions on them personally. I am trying to get local seniority lists in addition to the statewide list. Remember we still do not know what the process will look like until we get each layoff plan. I talked with Mike Jimenez on July 28th and will continue to try to get his assistance in having the area of layoffs be regional rather than county.

Fresno and San Bernardino GPS Units will begin the daily data point analysis on all of their cases starting August 1st. It is important that those pilot location agents provide frequent information to PAAC so we know if this is a manageable work expectation. There is also a proposed change in the supervision process and caseload determination for AS and PS cases. It is not known how soon that will be negotiated or where it will begin.

Parole Reform should be expanding beyond the original four pilot locations soon. Caseloads will be 53:1 so we will need to find work process reductions to allow for the expanded caseload size.

The new MOU replaces Employee Opportunity Transfers (EOT) with Parole Agent Requested Transfer (PART). I was told last week that regional personnel offices were returning the CDCR Form 923 and state application because there were no performance evaluations included and/or they had not been routed through the agent’s regional personnel staff. Neither of those processes are part of 19.05 of the MOU. This was also not discussed at negotiations. I am hoping to get this resolved with DAPO this week. If not, I will write a class action grievance. If you have had your application returned, contact me.

When an audit is conducted on any part of your caseload, you must receive a written summary of the audit within ten (10) working days of the completion of the audit. This is not occurring and prevents the department from dealing with work deficiencies in a timely and positive manner. Internal affairs investigations should not be the department’s way of dealing with work performance issues. By the time information gets to Internal Affairs, it can be almost a year after an audit. If you are aware of an audit on your caseload, request timely results. DAPO supervisors and managers should deal with work related deficiencies, not IA.

Parole Agents and Parole Service Associates (PSAs) from the Office of Substance Abuse Treatment Services (OSATS) are supposed to be transferring to DAPO on August 1st. However, a notice has not yet been received so the move should not occur until the impact on agents and PSAs can be negotiated.

Department of Juvenile Justice (DJJ) field parole agents continue to be confused as to when they will transfer to DAPO. It is anticipated that the initial conversion should be sometime in October. There are approximately 23 Parole Agent II and 10 Parole Agent I staff that will eventually come to DAPO. The process still has not been determined, but management is working on it. DJJ Field Parole Chapter President Leo Kedzior and I have been working with management to try to make the transition as smooth as possible.

I continue to hear of “bootlegged” forms being used by supervisors and managers in all regions. If the form is approved, it will have a CDCR number printed on it and should have been negotiated.

A grievance was written in Region III regarding Parole Agents being required to do support staff work at the front desk/reception area. Management’s response is that agents can agree to volunteer to do work done by another bargaining unit. I will be contacting Bargaining Unit 4 union officials to discuss this issue. If we do another bargaining unit’s work, it compromises their established work processes. That allows management to encroach on our work duties by having other staff (PSAs, AGPAs, etc.) doing our duties. This has serious impacts and we need to respect all other bargaining units. When there is a shortage of support staff, management needs to find appropriate solutions that do not infringe on work issues. With the pending layoffs of support staff, it will be easy for managers to start having agents do more of this type of work. This limits our time that we need to perform our peace officer functions.

There are GPS unit supervisors and managers in Region I requiring agents to enter the time GPS tracks are being run, even if that time is not during the agent’s work hours. If you are running tracks before or after work hours and not recording the time on your CDCR 998-A, your work hours are not factual. DO NOT enter times that are not accurate to reflect the time tracks are run. Supervisors have access to reports that show the time agents are signed on to the their computers.

The CCPOA Annual Conference will be held August 17th and 18th at Rio All-Suite Hotel and Casino, 3700 W. Flamingo Road, Las Vegas, NV 89103. The CCPOA Board of Directors meeting will be August 16th. Elections will be held for CCPOA President during the convention.

The next PAAC General Membership Meeting will be September 17, 2011 in Fresno at 9 AM:

Fresno Deputy Sheriff’s Association

1360 Van Ness Avenue

Fresno, CA 93721

559-268-3372

Negotiations for the “Spring 2011 Headquarters Reduction” are scheduled for July 6th and 7th.  This impacts Sacramento County only.  State Restriction of Appointment (SROA) notices were sent to approximately 20 PA I, 15 PA II, 7 PSA, 11 CC I and 11 CC II employees.  Notices were also sent to numerous supervisors, lieutenants, and sergeants.  There are various divisions within CDCR HQ impacted including:  BPH, DAI, DAPO, DJJ, and the Correctional Training Center (CTC). 

 

Medical Parole negotiations were completed and the first inmates eligible for medical parole have been approved.  This process will have to be monitored and will undoubtedly need to have modifications made as the process evolves.  If you have questions about the process, you can contact Jeff Bigley (Santa Rosa) or Michael Mata (Bakersfield) who were on the table.

 

We met on June 22nd and 23rd to negotiate the Parole Agent II conversion from specialist to supervisor.  It was a difficult negotiation with management reluctant to provide information that we requested.  No progress was made and the second day of negotiations ended with a plan to meet again on August 5th.  Team members are:  Paul Price, Derrick Ross, Darren Emery, Bill Charette, Todd Gillam and me.  Contact any of us if you have questions about the process or want to provide input for the next negotiation meeting.

 

We are seeing an increased number of Accounts Receivable (AR) with reports of overpayments to parole agents.  If you receive an AR and you do not think it is factual, contact your local representatives for assistance in filing a grievance.  That will hold the process while personnel provides necessary documentation of the overpayment and allows you to work out a repayment schedule.  You also may use leave credits to remedy this accounts receivable.

 

Whenever you are involved in ANY use of force that requires an incident report, you have a right to have an attorney assist you.  Immediately call your local rep or a CCPOA attorney directly at any time for assistance.  You can call any of the numbers until you make actual contact.  Talk to an attorney before you complete your report or make additional statements to your supervisor.

 

Janice Shaw 916-662-4385 Northern California

Dan Lindsay 916-425-8466 Northern California

Shelly Lytle 559-250-2862 Central Valley

Rudy Jansen 951-313-0114 Southern California

 

A meeting was held on June 17th regarding the pilot program for Point Pattern Analysis called GPS Enhanced Trial.  The pilot locations are Fresno and San Bernardino.  Management told the PAAC team that enough work was being reduced so there was no workload impact.  It is imperative that agents in the pilot locations not work beyond their scheduled work hours to ensure that the duties can be accomplished in a 164-hour work period. 

 

The Governor signed the new budget and AB 109 was funded.  The CDCR AB 109 task force has been meeting for the last few months.  They are planning the process to start implementation.  DAPO has been projecting impact to the parole division in six-month increments.  This will provide the foundation for a surplus/layoff process that will be incorporated with other divisions throughout CDCR.  A conference call will be held in July to provide more information to staff. 

 

Following the last conference call, I have received many phone calls about the implication of SROA/layoff notices based on county impact.  I have contacted Matt Cate and Robert Ambroselli to get consideration to expand the area of impact for any future layoffs to regions.  The layoffs in 1992 were by region.

 

There are GPS units in Region I requiring agents to enter the time GPS tracks are being run, even if that time is not during the agent’s work hours.  If you are running tracks before or after work hours and not recording the time on your CDCR 998-A, your work hours are not factual.  Management can run GPS reports and see the time agents are signing on their computer to run tracks. 

 

As a reminder, be sure to keep your Firearms Qualification Card with you at all times when you are carrying your firearm.

 

The Alternative Custody Program (ACP) is scheduled for implementation in August.  It is an alternative program under which female inmates, pregnant inmates, or inmates who were primary caregivers of dependent children immediately prior to incarceration may be allowed to participate in the voluntary ACP in the community in lieu of incarceration.  Inmates must be non-serious, non-violent and non-sex offenders with 24 months or less to serve.  Parole agents will supervise these inmates in the community.

 

The Parole Reform Pilot Program will be expanding.   There is currently one pilot unit in each region.  Some regions will expand pilot programs within a complex, with plans to roll out statewide in the future.  Initially these caseloads were 48-1, but will now be expanded to 53-1.  We will need to negotiate a reduction in some work to allow for the increase in caseload size.

 

Beth Kita is a doctoral student who is completing her dissertation on parole.  If you know retired parole agents who would like to contribute to her study, she can be reached at 415-377-0345 or bethkita@gmail.com.

 

On June 25th I met with Mike Jimenez and Chuck Alexander.  We discussed many of the issues relative to the ones mentioned above.  I have requested their assistance in resolving some of the problems.  They have agreed to maintain contact to work on problems PAAC is encountering.

 

I met with the BPH Executive Officer Jennifer Schaffer and Chief Deputy Rhonda Skipper-Dotta on June 28th.  We discussed concerns by agents about board actions that seem inappropriate based on the facts of a violation.  They indicated that DAPO Policy 07-17 allows for Decision Review in such cases.  Cases were presented where charges were dismissed when a police officer or parole agent was not available.  Make sure you provide documentation to commissioners when you or a police officer cannot attend, so a hearing can possibly be rescheduled.  There are no anticipated positions being cut at this time at BPH relative to AB 109.

 

If you are interested in job steward training, contact me with your location.  We will try to get training planned in areas where there is enough interest.

 

Job Steward Training is currently scheduled:

 

July 20, 2011

 

The Old Spaghetti Factory

1431 Buena Vista

Duarte, CA  91010

(626) 358-2115

 

Contact CCPOA Southern office at 800-221-7397 to sign up.

 

The CCPOA Annual Conference will be held August 17th and 18th at Rio All-Suite Hotel and Casino, 3700 W. Flamingo Road, Las Vegas, NV 89103.  The CCPOA Board of Directors meeting will be August 16th.

 

The next PAAC General Membership Meeting will be September 17, 2011 in Fresno.  More information about the location will be forthcoming.

 

 

State Restriction of Appointment (SROA) notices have been received by PA I, PA II, PA III and other classifications as part of the Headquarters Reduction.  This should only affect Sacramento County staff at this time. CCPOA has not yet received any notice for this layoff plan.  This process takes approximately 120 days before moves are done.  More notices are sent out than the actual number of staff who may be losing their positions.  Therefore, if you received a notice it does not mean you will absolutely be affected. You can read more about the SROA process on the Department of Personnel Administration website:  www.dpa.ca.gov

Medical Parole of inmates is being negotiated.  Members for that negotiating team are:  Michael Mata (Bakersfield), Jeff Bigley (Santa Rosa), Elvira Harris (CCI), Todd Gillam and I.  These agents were selected because they have a number of potential parolees in their communities.  A Correctional Counselor is on the team because there is impact to their workload also.  Our next negotiation on this is June 10th.

The notice to CCPOA for negotiations on the Parole Agent II conversion from specialist to supervisor was received on May 19, 2011.  The modified notice reduced the impact from 194 positions to only the current PA II vacancies.  Team members for this negotiation are:  Gilbert Gil (Region IV), Paul Price (Region III) and Bill Charette (Region I).  Contact any of these agents or me if you have issues that you want discussed or considered at this negotiation table.  A date has not yet been set.

We still have a Public Employment Relations Board (PERB) Unfair Labor Practice filed based on CDCR implementing the PA II conversion before it was negotiated.  It was temporarily placed in abeyance while we move forward with the negotiations.  We continue to work on many issues related to this conversion.

We had a one-day meeting to negotiate the Containment Model and HRSO Outpatient Treatment.  Team members were:  Santiago Auditor, Tim Lomheim, and Patrick Hodak.  After discussions, management determined they needed to do more work on the policy and we agreed to meet in the future to resume these negotiations. 

A pilot program for Point Pattern Analysis is planned for the GPS units in San Bernardino and Fresno.  It changes what the GPS monitoring center does regarding alerts.  CCPOA has not received a notice as of May 30, 2011, but we believe that one is imminent.  The program was originally scheduled to begin June 1st.  It will now be delayed until negotiations can be completed.  I attended the initial overview that was presented to the San Bernardino agents and have talked to some of the agents in the Fresno GPS unit.  Workload impact will have to be discussed to ensure that agents are not expected to do more work than can be accomplished in a work period.  For those agents that are in the pilot location, please contact team members with workload issues or other concerns.  Negotiation team members are:   Scott Goss, Patrick Hodak, Tim Lomheim, Santiago Auditor, and Brent Epstein.

Office of Substance Abuse Treatment Services (OSATS) has scheduled training for their Parole Service Associates (PSA) on Safety and Tactics for Parole Service Associates.  This is an important issue that should be considered for all PSAs, however, we need clarification on if this is mandatory.  We also continue to discuss vests for PSAs in DAPO and OSATS.

CDCR management continues to move forward with all divisions planning for implementation of AB 109.  These plans are being completed, yet we do not know what funding mechanism will be used for the processes required to accomplish the realignment from state services to the counties.  As a result, the impact to DAPO is still not known.  As the budget is resolved, more information should be forthcoming. 

Region III has suspended the PACT program and all PACT agents have been placed in field AUS positions.  Region I is also doing a modified version of converting PACT agents to the field.  Regions II and IV appear to be maintaining their PACT programs.  This has been a valuable service to parolees upon their release from custody, however, the future of this program is unknown.

A mandatory Vehicle Survey is going out for completion by parole agents.  It is being done under Governor’s Executive Order B-2-11 Vehicle Reductions.  It will be used to determine which vehicles CDCR will retain. 

Region III PAAC Representative Bill Heaton wrote a grievance regarding agents being required to work as back up to reception area support staff.  This is occurring throughout the state, but the grievance was only written for one location.  It was settled at the informal grievance settlement conference and the grievance was granted.  Other areas that are experiencing this same problem can contact him for a copy of the grievance if you need to file in your area.

POFF is ending for PA II and PA III Supervisors.  CCPOA Supervisory Vice-President Kevin Raymond is working to protect supervisor’s rights and benefits.  You can contact him at Kevin.Raymond@ccpoa.org if you have suggestions or question.

CCPOA has received notices to meet and discuss impact on supervisory issues.  The same issues we have previously negotiated for rank and file.  However, the supervisory tables require supervisory participants.  If you are a PA II or PA III Supervisor, let me know if you are interested in being on any of those tables to discuss issues relative to supervisors.

Job Steward Training is being scheduled at different locations.  Contact CCPOA at 800-221-7397 for training in Ontario or El Centro.  Now that we have a signed MOU, every agent should review the sections that apply to DAPO and ensure that it is being adhered to in each unit.   If there are violations of the MOU or policy, contact your PAAC representative or any job steward to help you write a grievance.

JOB STEWARD TRAINING

June 9, 2011
Michael Angelo’s Pizza
2467 S. Euclid Avenue
Ontario, CA  91662

June 16, 2011
Denny’s
1445 Ocotillo Drive
El Centro, CA  92243

The next PAAC General Membership meeting is in Region II.  CCPOA President Mike Jimenez and Vice-President Chuck Alexander will speak at this meeting.

June 4, 2011
Courtyard Marriott
5555 Shellmound St.
Emeryville, CA  94608
415-887-7969

Meetings will be from 9 AM to 2 PM.  Lunch is provided and PAAC will pay for parking.  It is important that we continue to work together.  Our profession is facing changes.  If you have questions, call your local representatives. 

The current status of AB 109 is unknown.  It is not yet funded, so it is unclear if the implementation of parole realignment is imminent in the new fiscal year.  There is speculation and rumors; however, we just do not know what the future of our division is at this time.  CDCR is creating task forces for the implementation of AB 109 assuming it will be funded.  Staff from all four regions will be traveling to HQ to work on this process.

I continue to get calls about the lack of overtime, even when caseloads exceed current levels.  If you are over points and/or need additional time to accomplish work that is required of you, make your request in writing via email to your supervisor.  If they do not respond or deny the request, send a follow up email and indicate what work you will not be able to accomplish with the approved work hours you have remaining.  It is important that you also contact your local PAAC representatives so we can document this information.  Even though there is a serious budget issue, you should not have to work for free to accomplish necessary work.  If you receive last minute information for gate pickups on a weekend, you should not be required to flex your schedule to avoid paying overtime.  This continues to happen and we need to hold management accountable with current policy and the Implemented Terms (hopefully soon to be new MOU).

Agents have 24 hours to complete a CDC 1502b form following the arrest of a parolee.  We have reports of agents in Region IV being required to complete these forms by noon on the day following arrest.  This is not what current policy requires.  Even though we do not yet have a ratified MOU, the department has policies and Implemented Terms exist.  We need to ensure that management follows these policies. 

If your proposed work schedule is denied, you have a right to have your supervisor explain in writing.  “Operational needs” should be described and is not a term that stands on it’s own.  If we can get enough examples statewide, we can show a pattern of violations of this section of Implemented Terms.

There are a growing number of agents throughout the state in various parole offices who are required to act as support staff at the reception desks.  While I support teamwork and employees helping each other, it is not appropriate for parole agents to be doing support staff work.  Management could allow the phone calls to be answered by the services and/or offices could close during lunch if there are not adequate staff to complete those duties.  It is important that BU 6 peace officers not lose time from their job duties as peace officers to do another bargaining unit’s work.   The state has many vacancies and if we work for free or lose time doing from our duties, it does not require management to manage with their current resources.  At least one grievance has been filed in Region III.

A PERB Unfair Labor Practice was filed on April 22, 2011, on the PA II conversion from specialist to supervisor.  We have a meeting scheduled next week and should know more on the status of that conversion in the near future.  Letters have gone out reminding everyone that they must take both the PA II Specialist and PA II Supervisor components of the test scheduled for May 21st.  While I would like to see this conversion stopped completely, the test is necessary for the Field Training Program (FTP) PA II Supervisor positions.  When we negotiated the FTP program, DPA agreed that the current staff in those positions would be compensated to act out of class in the PA II Supervisor position.  Region IV converted their positions to PA II Supervisors, but the other three regions did not get this accomplished before it was determined that these lateral moves could not occur. 

OSATS is reporting closure of I.C.D.T.P. jail based programs in Orange, Contra Costa, Santa Clara and Tulare Counties.  There are also other program cuts from OSATS associated with a $150 million budget reduction.  Contract staff are being notified and intake for those programs will stop in the near future.

It is unknown if any additional positions at OSATS will be lost as a result of these closures.  There are significant PA II Specialist vacancies, but it is not clear if that will allow the existing staff to remain at OSATS.

SROA notices should be distributed in the next few weeks for the HQ reductions in Sacramento County only.  It is not known if any other layoffs plans will be forthcoming since we do not know the status of the budget or AB 109.  May revisions to the budget will be released next month and we may start to see more reductions relative to the budget deficit. 

Job Steward training is scheduled in West Sacramento for 9 AM to 4 PM on May 24, 2011, or June 9, 2011.  To register for either of these trainings, call Cathy at CCPOA Labor (916) 372-6060 or (800) 821-6443.

If you contact a Job Steward for help with a grievance or other employment issues, please work with that individual.  When staff contact multiple stewards for the same situation, the duplication can be counter productive to resolution of problems.  It is more efficient for one staff to be contacting managers to resolve problems.

Former Parole Agent David R. Simons passed away on 4/27/11.  He was a former PAAC Vice President.  You can contact the Elk Grove Funeral Chapel at 916-686-1888 for additional information.  A funeral mass will be held at St. Joseph’s Church on Saturday, May 7th at 1 pm, 9961 Florin Road, Elk Grove.

Don’t forget to submit your ballot for the MOU.  Senate Bill 151, the MOU bill, was originally scheduled to be heard April 28th, however, it was delayed until Monday afternoon.

It is important that we discuss facts when and if realignment occurs.  A time frame for this proposed process is not known.  There is not adequate information to state specific scenarios of what might occur and this will be an evolving process.  If budget cuts occur without realignment, there may also be reductions to our division.  

PAAC meetings are scheduled for the following dates:

May 7, 2011
Hilton Ontario Airport
700 N. Haven Ave.
Ontario, CA  91764
909-980-0400

June 4, 2011
Courtyard Marriott
5555 Shellmound St.
Emeryville, CA  94608
415-887-7969

Meetings will be from 9 AM to 2 PM.  Chuck Alexander, CCPOA VP, has been invited to all meetings.  It is important that we continue to stay strong and work together as our profession is facing changes.  If you have questions, call your local representatives.